Assigning Seats

Your subscription plan determines the specific set of features available to you, which may result in differences between what you see and the images presented in this article. For further details on the features included in your plan, please contact your OfficeSpace Admin.
 

With Smart Queues connected to your organization's HR system, you'll be able to find all of the new hires who need seats, and easily schedule their moves. For assistance connecting your HR system to OfficeSpace, please speak with your Client Support representative.

Finding Smart Queues
Seating New Hires Using Smart Queues
Adding Employees to Assigned Seats Using Occupy Moves

 

Finding Smart Queues

You'll find Smart Queues in Move Manager, on the Action Panel.



 

Seating New Hires Using Smart Queues

In Smart Queues, select the New Hires queue. 



This queue will display your new hires, as well as information about their department and role, as provided by your HR system. To schedule a move to a seat, select a new hire and drag them to the desired available seat on the floor plan. 




You'll be presented with the Move Scheduler pop-up. For more information on scheduling moves, see Using Move Scheduler.

 

Adding Employees to Assigned Seats Using Occupy Moves

Scheduling a Move for a Future Date and Time
Completing the Move Immediately
Completing a Scheduled Move Before the Scheduled Time

 

Scheduling a Move for a Future Date and Time

If you'd like to schedule a time to fill a vacant seat (1) with an employee, you can do so with an Occupy move. Select the vacant seat on your floor plan, then select Occupy (2).



At this point, you are presented with Move Scheduler.

 

Completing the Move Immediately

If you'd like to complete the move immediately, you can do so by selecting Schedule & Complete in Move Scheduler.



 

Completing a Scheduled Move Before the Scheduled Time

You can complete a move at any point before its scheduled move time. Open the seat's info card and select the Moves tab. Then select Complete.



You'll be presented with the Complete Moves confirmation pop-up. Select Yes to complete your move.