Creating Email Notifications

Please note that your subscription plan determines the specific set of features available to you, which may result in differences between what you see and the images presented in this article. For further details on the features included in your plan, please contact your OfficeSpace Admin.
 

With email notifications, you can schedule emails to be sent to employees that need to be notified about a move. Email notifications can be created and managed in Preferences.

Creating an Email Template
Editing an Email Template
Deleting an Email Template

 

Creating an Email Template

To create a new email template, select Create New.



The Creating Email Template field then opens. Enter your desired Template Name (1) and Description (2).



In the From field, enter the email address from which you would like the notification emails to be sent. 



Next, use the To field (1) and the Subject field (2) to enter the email address that will receive the email notification and the subject of the email notification. You can right-click in these two fields to choose a variable from the available list. The variable will be translated at the delivery time of the email and OfficeSpace will automatically fill in these fields with the appropriate information. 



You can use the Add CC and Add BCC buttons to CC or BCC the email notification to additional emails. OfficeSpace does not store a record of your sent email notifications, so we recommend that you CC your desired email address to receive a copy of all email notifications. 



Use the text field to enter the body of your email notification. You can also right-click to add variables in the text field. Check out the Email Notification Templates article for some general email templates. 



Then, select your Delivery options. Using the checkboxes, you can choose whether the email notification will be sent when the move is scheduled or when the move is completed. You can also choose to send the email notification up to 14 days before the move date. 



After you have entered your desired details, select Save to save your new email template. 

 

Editing an Email Template

To edit an email template, locate and select the desired template under the Template Name column. 



Then, select the edit icon in the top-right corner of the template. 



The Editing Email Template field then opens. Using the fields, make your desired changes. Then select Save to save your changes.

 

Deleting an Email Template

To delete an email template, locate and select the desired template under the Template Name column. 



Then, select the delete icon in the top-right corner of the template. 



The Deleting Email Template screen then opens. Select Yes, Delete to confirm that you want to delete the email template.