Creating and Assigning Assets

Please note that your subscription plan determines the specific set of features available to you, which may result in differences between what you see and the images presented in this article. For further details on the features included in your plan, please contact your OfficeSpace Admin.
 

Assets are equipment or features that are available at desks, and they can be created, assigned, and tracked. Assigning assets to your desks allows your employees to know which equipment is available to them and helps them select the best desk for them when they utilize your workspace.

Creating Assets
Assigning Assets to Individual Seats
Assigning Assets to Multiple Seats
 

Creating Assets

New assets can be created in Manage Assets, which is located in Preferences. Assets can be created individually or created in bulk. 
 

Creating Individual Assets

To create an individual asset, select Create New.



The Creating New Asset screen then opens. Enter the Asset Name (1) and add a Description (2), if applicable. 



If you would like the asset to be searchable for your bookable desks, select the This asset is a searchable feature for bookable desks in Visual Directory checkbox. 



Then select Create to create your new asset. 


 

Creating Multiple Assets

To create multiple assets, select Add List. 

The Adding List of Assets screen then opens. You can copy and paste a list of new assets from Excel into this screen. Ensure that the columns in your Excel spreadsheet are in this order: Name, Description (optional). 



After you have entered your list of assets, select Add to create your new assets.

 

Assigning Assets to Individual Seats

After you have created your assets, you can assign them to seats. Individual assets are assigned in Move Manager. 

In Move Manager, select the desired seat on the floor plan to open the info card. In the info card, select the Seat tab (1), then select Edit (2). 



In the Edit Room screen, locate the Assets section and select Add Assets. 



Then select the asset from the dropdown list. 



Then select Save to save your changes.

 

Assigning Assets to Multiple Seats

Assets can be assigned to multiple seats using the Multi-Select tool. The Multi-Select tool is located in Move Manager. 

In Move Manager, select the Multi-Select tool from the Action Panel. 



Then use the dropdown menu to choose Selecting Seats.



On the floor plan, select the seats. Then, in the Multi-Select tool, expand the Actions dropdown menu and choose Assign Assets from the list.



The Assign Assets screen then opens. Select your desired assets (1) from the list and then select Save (2).