Facilities Reports

Please note that your subscription plan determines the specific set of features available to you, which may result in differences between what you see and the images presented in this article. For further details on the features included in your plan, please contact your OfficeSpace Admin.

The Facility reports are editable spreadsheets on various components of your system, which allow you to view and manage resources and features within your workspaces. Using these reports, you can both quickly access and edit data on your seats, rooms, assets, resources, and more. These reports can be found under the Workplace reports in the Insights Hub.
 

Seats
Rooms and Spaces
Attributes
Assets​ ​​​​​​
Utilities
Capacity by Floor

 

Seats

The Seats report provides detailed information about the seats in your organization, including location, department, occupancy status, and seat type.  

You can use the view dropdown (1) to change the appearance of the report, including the columns displayed, or the filters (2) to search for a specific data point. 



You can also find a day-to-day breakdown of seating arrangements in your organization according to the seat’s Assign Method (1), based on a specific shift (2) that you've created in Move Manager, or booking restrictions (3) that you've configured. 

Using this report, you can determine who will be seated in a specific seat on each day of the week. For example, you can filter the report to display seating information for Mondays, to see who has booked a desk on that day.

 

Rooms and Spaces

The Rooms and Spaces report displays a list of all spaces in your organization, including everything from cubicles to your biggest meeting room. It also lists the number and occupancy status of any seat in a space. Some of the fields in this report can be edited using the edit icon in the top right-hand corner.

 

Attributes

The Attributes report will display two different types of data, depending on the view. You can change the view to either the Counts tab (1), which will show you the number of times that an attribute has been assigned across various spaces. Or you can view the By Room tab (2), which will allow you to edit the attributes assigned to a room, on a per room basis.



This report contains a summary row at the bottom called Count that indicates the total number of attributes across the sites you have selected..

 

Assets

The Assets report shows you the current count of each asset that is assigned to each location.



This report also contains a summary row at the bottom called Count that indicates the total number of assets across the sites you have selected.

 

Utilities

The Utilities report shows you a list of all of your resources, such as printers and fire extinguishers, that have been assigned across all sites and floors. If any assets have been assigned to any resource, they will also be displayed as part of the report. 

Using the report, you can assign assets and attributes to utilities quickly and easily. To assign an attribute, select the edit icon at the top of the report.



Select an asset or an attribute to assign it to a resource.



 

Capacity by Floor

Need to see how close you are to reaching maximum floor capacity across your sites? Use the Capacity by Floor report to compare Capacity, Max Capacity and % of Max Capacity. You can also use the edit icon to make changes to the Max Capacity and % of Max Capacity attributes for all sites.