Making Multiple Moves with Moves List

Please note that your subscription plan determines the specific set of features available to you, which may result in differences between what you see and the images presented in this article. For further details on the features included in your plan, please contact your OfficeSpace Admin.
 

If you have a lot of moves to make, or a lot of moves have been scheduled for completion, it's easy to use Moves List to complete more than one move at a time. 

Finding Moves List
Overview
Selecting Moves
Completing Moves
Editing Moves
Canceling Moves
Downloading a Moves Report

Finding Moves List

You'll find Moves List in the Planning Platform section of the Hamburger menu.

Overview

Using Moves List, you can see moves that have been Requested, Scheduled, Completed, or Canceled using the navigation bar (1) along the top of the screen. By default, you are shown Scheduled moves.

By selecting a date using the date dropdown (2), you can choose to display only those moves that have been scheduled over a certain period. Selecting one or more locations from the location dropdown (3) will narrow the list to a specific location in your organization. 

The Total (4) and Conflicts (5) category bar graphs break down the displayed moves into further subcategories so that you can understand what situations are the most common among scheduled moves and potential conflicts. If you'd like to see the list of moves displayed as stacked bar graphs, select the graph toggle (6) to do so.

The filters (7) below each column heading in Moves List allow you to curate and sort the entire list by parameters of your choosing, including conflicts, types, and dates, and to search for specific employees or seats, among other data points.

The view dropdown (8) lets you choose to view the list according to the available shared views, or to save new views, based on your chosen filters, for later use.

Finally, the three-dots menu (9) contains the additional options listed below:
 

Option	Explanation
Manage Columns	Controls what columns are visible, as well as the column by which the others are sorted
Download Excel File	Download a copy of the Moves List in XLSX format
Email Preferences	Set email notification preferences for move requests, either all sites and floors, or per site-and-floor

 

Selecting Moves

To interact with moves in Moves List, select the checkbox (1) next to a move to be presented with the action buttons (2). You can modify all moves simultaneously by selecting the checkbox at the top of the column (3).



After moves are selected, they can be completed, edited, or canceled.

Completing Moves

With your chosen moves selected in Moves List, select Complete to begin completing your moves. 



You'll be shown a confirmation pop-up, asking if you're sure you'd like to complete the selected moves. Select Yes to confirm, and complete each of the selected moves.

Editing Moves

If you need to make changes to moves before completing them, you can make changes to multiple moves simultaneously by selecting them in the list, followed by Edit.



The Move Scheduler opens with the Name, From, and To fields locked. You can select a new Date (1) and Time (2) to apply to all of the moves, overwrite all of the Comments (3) by typing in a new comment, and add Notifications (4) to all of the moves. 

When you've finished editing moves, select Save (5) to commit your changes. 

Canceling Moves

If you'd like to cancel your selected moves, you can do so by selecting Cancel. 



You'll be presented with a pop-up, asking you to confirm that you wish to cancel the selected moves. You can enter comments in the Comment field (1) if there's information related to the cancellation that may be helpful later.

If you do not wish to send email notifications about the cancellation of the move, select the Do not send cancellation emails for these moves checkbox (2).

To confirm the cancellation, select Yes, Cancel (3).

Downloading a Moves Report

If you'd like a copy of the list of moves in a particular tab (Requested, Scheduled, Completed, or Canceled), you can download one by selecting Download Excel File from the overflow menu above the columns in the list.