Please note that your subscription plan determines the specific set of features available to you, which may result in differences between what you see and the images presented in this article. For further details on the features included in your plan, please contact your OfficeSpace Admin.
Site-specific settings allow you to make changes to the details and configurations of your sites and to manage everything from the address and general office information to your site area metrics. You can also use the site settings to override the global settings in your OfficeSpace system. Site settings are managed under the Sites tab in Facilities.
If you would like to learn about Global Site Settings, check out the Global Site Settings article.
You must be a System Admin or Facility Admin to make changes to your sites.
Locating Sites
Details
Operating Days and Hours
Desk Booking Settings
Room Booking Settings
Enable Future Booking Visibility
Associated Floors
Site Area Metrics
Operations Costs
Site and Floor Attributes
Locating Sites
To navigate to the Sites tab, select the Hamburger menu in the top-right corner of your screen. Then select Facilities from the menu.
The Manage Sites screen (under the Sites tab) now opens. From here, locate the site you would like to adjust the site settings for and select the Site Name.
The Edit Site screen then opens.
Details
Use this section to enter geographic and descriptive information about the site, including:
- Site Name
- Site Description (optional)
- Site Photo
- Address
- Time Zone
- Units of measurements
Operating Days and Hours
You can use the Override Global Settings toggle to set operating days and hours for a specific site.
Operating Days
Operating Hours
Operating Days
You are able to choose the Calendar Start Day and the Work Days for your offices. Use the Calendar Start Day field to set the first day of the week on the company's calendar. Select the Calendar Start Day field and then select your desired weekday from the list.
Use the Work Days setting to determine which days of the week your company considers to be working days when your offices will be open. Select your desired days in the Work Days field.
Operating Hours
Operating Hours indicate which hours of the day that your offices will be open to your employees. Your set operating hours determine when your employees are able to schedule their bookings. To set your operating hours, select the start and end time fields for each day and choose your desired times from the list.
If you would like to set the same operating hours for each day, select Change all times.
The Change all times screen opens. Select the start and end time fields (1) and choose your desired time from the list. Then select Change (2).
After you have selected your operating days and hours, select Save to save your settings.
Desk Booking Settings
Desk Booking settings allow you to override your Global Desk Booking settings and modify the limits and restrictions on bookable desks for a specific location. To learn how to modify the desk booking settings, check out the Site Specific Desk Booking Settings article.
Room Booking Settings
You can also use the Override Global Room Booking Settings toggle to modify limits and restrictions on bookable rooms for a specific location. To learn how to modify the room booking settings, check out the Site Specific Room Booking Settings article.
Enable Future Booking Visibility
With the Future Booking Visibility setting, you have control over the visibility that your employees have into the details of their coworkers’ future desk bookings. To learn more, check out the Desk Booking Privacy article.
Associated Floors
You can create, transfer, or delete floor plans using the Associated Floors section. For guidance on creating floors, check out the Creating and Editing a Floor article.
Site Area Metrics
With Site Area Metrics, you can track the area information within OfficeSpace for reporting purposes. The metrics allow you to track the Site Rentable Area and the Site Common Area.
Rentable Area is the calculated difference between the total rentable area for a site and the sum of rentable areas as tracked on individual floors.
Site Common Area is the sum total of all areas that have been designated as Site Common. This total includes all site floors and associated spaces with this designation.
Operations Costs
The Operations Costs setting allows you to break down your annualized operations costs into detailed categories to track and manage specific expenses. When entering operation costs, you can select a specific currency. This currency will be reflected in the Portfolio and Annual Cost reports in the currency of your choosing.
Site and Floor Attributes
The Site and Floor Attributes section can be used to add attributes to your sites and floors. You have the ability to create your own attributes and also assign custom values to your site attributes.
